), May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing, Draft, prepare and review documents on behalf of supported staff, as requested, Review and prepare expense reports in a timely and accurate manner according to company policy, Track progress and relevant information pertaining to engagements under the guidance of the officer(s), Conduct directed internet based research and summarize findings in an organized manner, Determine needs of the group and set up and maintain various office files, logs, listings and manuals, Prioritize and manage the completion of projects in an efficient and timely manner, Makes copies and scans of correspondence or other printed matter, Maintain a well organized file system conducive to the needs of the business lines, Managing busy calendar including, proactively resolving/rescheduling conflicts, delegating meeting requests, and scheduling based on executive priorities. On this page, you will find samples and tips to help … May lead certain projects where needed/applicable, Planning, coordinating, communicating and facilitating various HR related events as required – including facilities, catering, disseminating information or invitations, coordinating calendars, coordinating speakers and controlling budgets where appropriate, Creates and maintains database and spreadsheet files as required on shared drives, MS SharePoint and other document storage areas, Processes invoices and other expense requested items, Maintains HR related office supplies/needs, Other HR related ad-hoc requests/responsibilities as requested, Bachelors’ Degree in Accounting/Finance/Business administration preferred, 3 to 6 years professional experience in a financial/projects/admin support role for multiple leaders at the Director or above level, Experience preparing complex reports and supporting analytics, Strong current Microsoft Office experience, including Outlook, Word, Excel and PowerPoint. 08/2015 – present. Below are twelve of our best examples of the Administrative Assistant’s resume objectives that you can use in creating your resume. No need to think about design details. ), classified document accountability and control, etc, Coordinate external visitors’ access to DoD office spaces and escort visitors to and from the visitor center as necessary (sometimes on a daily basis), Coordinate office staff access to various federal government facilities in the NCR and CONUS, including logistics and security clearance passing, Provide support to office leadership to include calendar management, travel arrangements, expense reports, telephone messages, etc, Perform as the office’s correspondence point of contact for external taskings from stakeholder organizations. Brock. The skillset described in a successful Administrative Executive resume sample includes confidentiality, excellent organizational skills, communication abilities and problem solving capacities. CORY J. GUNTHER Sometown, NJ 07054 Home: (555) 555-5555 | cg@somedomain.com | LinkedIn URL. Key Qualifications & Responsibilities. … Including, but not limited to, team meetings, business partner events, virtual town halls with over 800 participants, 25% Complete non-routine, complex projects, assignments which may include creating spreadsheets, databases or other confidential documents. Recruiters spend only six seconds reviewing CVs before... 3. - Expert in supporting any … Browse Executive Administrator resume samples and read our guide on how to write a Executive Administrator resume. Assists and informs SE of problems that arise during absences, Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. B Hayes. We analyzed 9,896 Executive Administrator resumes to identify the skills, responsibillities, and achievements that hiring managers want to see. Download Not in love with this template? Conducting Asylum and Immigration checks, Administering the University Teacher and PhD Tutor timesheet processes, To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities, To undertake a review of administrative processes and procedures and advise the Deputy School Manager on options for improvement, To support the Deputy School Manager in the implementation of new procedures and systems, To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; completion of expense forms, booking of travel, purchasing of IT; etc, To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School, To provide administrative support to members of the Section’s Research Groups. Organized and restructured entire office processes and implemented new more direct processes for time saving. Ebony Moore. 2 plus years proven Administrative/Executive Assistant experience is critical Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook Excellent communication, organizational & written skills, in addition to strong interpersonal skills Must be a team player and able to multi task 2 or more year’s business experience a plus Pro-actively escalate issues that need immediate attention, Maintain email aliases, distribution lists and shared directories, including maintaining permissions, Act as first contact for VP and play role of liaison, problem solver, and facilitator, Provide support to the wider Government Relations AP team, including scheduling regular team calls, and managing a calendar of external commitments, Effectively and successfully respond to challenging situations, Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette & excellent organizational and planning skills, Experience in environments dealing with global customers, vendors, and executives, Assertive, self-motivated, organized, resourceful, team oriented results oriented and able to handle change and conflict, Ability to drive change and collaborate with others, including virtual and global teams, to reach desired goals, Successful candidate should have a positive demeanor and be able to remain so even during times of high stress, Minimum of 5 years administrative experience supporting executive leaders, Experience supporting a large, global organization strongly preferred, Strong problem solving and accuracy skills, Expert MS Office skills; including Outlook, PowerPoint, Excel, and Word, Accessible and able to work flexible hours, including evenings and weekends to support global operations, Strong organizational and communication skills; communicate clearly and concisely in oral and written format with leaders and employees of all levels, Strong attention to detail, follow through, and commitment to customer satisfaction are all critical to this role, High degree of accuracy, discretion, personal judgment and confidentiality, Run various reports for the location and Market Director as necessary, Create PowerPoint Presentations, Excel Spreadsheets, Coordinate travel plans and reconcile T&E, Coordinate meetings and agendas as needed, Inventory all Electronic devices such as cell phones and iPads, Track and Manage donation and sampling reimbursement and requests, Backfill of administrative co-workers when necessary, Sr. Vice President, Global Marketing & Communications Analytics, Insights and Global Initiatives, Vice President, Marketing Strategy & Initiatives, Chief Marketing & Communications Officer, for San Francisco based support, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings, Making travel arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation, A Bachelor's degree and 5+ years of administrative experience required, Manage and maintain all aspects of the Executives’ schedule, Liaise with external and internal C-suite Executives and Staff, Interface with top level executive, staff and occasional visiting clientele, Collect and prepare information for executive staff and customer meetings, Book travel, provide directions, provide documents as needed, and file expenses for reimbursement, Manage conference room scheduling and changes as needed, Compose and type correspondence, memos and emails accordingly, Ability to prioritize multiple tasks, meet deadlines and maintain high-quality attention to detail, Use tact, discretion and good judgement in handling sensitive and confidential information, Meet and escort visitors, candidates and clients, 8 years experience as an administrative assistant or equivalent experience, Highly professional decorum and positive attitude, willingness to learn, Self starter with initiative and independent judgment for assisting team members, Excellent scheduling and calendaring experience with executives’ schedules, High level of proficiency with Microsoft Office products, including Word, Excel and PowerPoint; and the Internet and ability to learn and use internal tools, Travel management - Taking care of travel needs like Air, train, bus & etc, Vendor Management including Vendor payments, Manage canteen facility, lunch, dinner and snacks, Should coordinate and plan essential central services, office maintenance, mail, cleaning, catering, plumbing, electrical, Air-conditioning, event arrangements, waste disposal, Should manage office security ( CC camera, Fire safety measures ), Manage security guards, also should maintain all admin records, Provide day-to-day supervision to office boys, janitors and direct on how they need to approach work, Effective working relationships with peers, executives and clients, Undergraduate degree and/or comparable work experience (2-3 years experience in administration and/or operational function), Good knowledge of Bank HR policies and procedures, Good knowledge of Bank expense and purchasing policies, Good knowledge of Bank policies regarding archiving, Advanced knowledge of current department software, Able to manage multiple priorities, time and expectations, Organize and coordinate the operation of the office in a way that allows your team members to do their jobs well – and enjoy doing them, Support multiple directors in the Bay area office and anticipate their needs, Manage external contacts for the Directors, proactively understanding who they are and keep track of communication with priority contacts, Prepare agendas, reports, presentations, proposals and correspondence, Schedule and arrange meetings and appointments on multiple calendars, including travel and hotels, Answer calls and greet visitors and direct both to the right people, Find the best way to keep departmental records, Screen and prioritize communications from external and internal sources, Organize and maintain administrative processes that follow appropriate decision making protocols, Develop and maintain a system that keeps you alert to upcoming deadlines on incoming requests or events, Handle confidential matters discretely and efficiently, Team player with the ability to handle multiple tasks and assist team members in an often times fast-paced environment with a positive, productive attitude, HS diploma or GED required, Bachelor’s degree preferred, Ability to exhibit professionalism and discretion in performing a variety of duties and interacting with various levels of staff across locations, Excellent organizational skills including the ability to multi-task and juggle multiple requests for meeting appointments, Ability to write clearly and communicate via email using correct grammar and spelling, Experience with AT&L Correspondence and Task Management System (CATMS) or similar task tracking/workflow systems, Answer complex inquiries which require thorough knowledge of departmental policies and procedures, Type confidential materials in the form of memoranda, correspondence, and letters from drafts, Review drafts and finished documents for grammatical usage, Conduct research and data analysis for special and on-going projects, Prepares /summarizes information from raw data using spreadsheets or other software. While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. Office Administrator Resume Sample . This executive administrative assistant resume sample provides the structure you need to develop your own persuasive and professional resume. An executive administrative assistant must have the ability to protect the time of the executive while also keeping clients happy. Prior experience supporting the C-Suite is required; Prior experience supporting CEO preferred, Own executive's calendar by planning and scheduling meetings, conferences, teleconferences, and travel, Organize and prioritize incoming calendar requests to aid in planning schedules, Answer phone and review voicemail. Writing an executive administrative assistant resume then is no easy task because of the requirements for the job. Workday experience is a plus, Minimum of ten years of experience assisting at the executive/C-Suite level, Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency, A “devil is in the details” hyper-focused approach to work, A terrific work ethic accompanied by an optimistic, get-it-done outlook, Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc. Address: 123 Oakwood drive, Los Angeles, CA Phone: (661) 842 6475 Email ... Office Administrator with 7 years of experience and multilingual skills seeks to join your growing organization as an Executive Office Administrator. After logging in, come back to this page and refresh your browser. Be proactive in meeting officers’ needs, Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required, Maintaining internal contact databases as well as marketing, pitch and project related reports, Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed, Preparing invoices and maintaining project-based hourly tracking. Executive Assistants keep offices running smoothly and work with executives from various industries. (e.g., bibliography and footnotes, and document production), Assisting in formatting and optical enhancement of external presentations and refinement of expert report as well as deliverables, Coordinating domestic and international travel schedules and related reservations. Alternative titles for an executive assistant include executive secretary and administrative assistant. May assist in preparation of the office budget related to these items, Attend and participate in weekly senior leader staff and planning meetings, The creation , planning, and execution of site-wide employee engagement programs, Proficient with MS office suite, with experience in calendar management, Experience leading cross-functional projects and managing company-wide programs, Proven, successful track record of navigating through ambiguous situations, Proven, successful track record of influencing across the organization and leading others cross-functionally to deliver on projects and goals, Experience identifying and resolving issues independently, will take initiative even under unfamiliar or ambiguous circumstances, Provide day-to-day administrative support for the VP & Chief Counsel – North America, and two other Director-level attorneys, including the preparation of documents (often requiring multiple revisions) and routing said documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports, Review and analyze communication and highlight deliverables and deadlines for VP & Chief Counsel. 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